Trip Budget Calculator
A trip budget adds up every cost category so you know what a journey will really cost before you book. This calculator combines your flights, accommodation, daily spending and any one-off extras into a single total, and breaks out the cost per day so you can see whether your daily allowance is realistic.
Enter your flights, the nightly accommodation rate and number of nights, a daily budget for food and activities, and any other costs (visas, insurance, transfers). Pick the currency that matches your figures. The result updates instantly and is an estimate for planning — actual prices vary by season, booking timing and destination.
It is the first number to settle before you book anything, because it turns a vague trip idea into a concrete savings target you can work towards month by month.
Enter your values to see the result.
How this is calculated
The total trip cost is the sum of four categories: flights, accommodation, daily spending and other one-off costs. Accommodation is the nightly rate multiplied by the number of nights; daily spending is the daily budget multiplied by the trip length in days; flights and other costs are entered as single figures. The cost per day is the total divided by the trip length, a useful sanity check on whether the daily budget is realistic.
The model assumes fixed prices for each category. It does not account for seasonality (peak-season flights and rooms can be double the off-peak price), last-minute booking premiums, exchange-rate movements if you are paying in a foreign currency, or the buffer most experienced travellers add for surprises. A common practice is to add 10–15% to the total as a contingency, which this calculator does not do automatically.
For trips spanning multiple destinations with different price levels, calculate each leg separately and add the totals, rather than using a single daily budget for the whole trip. The currency you choose is a planning currency only — if you will pay in several currencies, convert each category at a realistic rate before entering it.
Worked example
A one-week trip to Portugal: €600 flights, €80/night for 7 nights, €70/day for 8 days, €150 for insurance and transfers.
- 1Accommodation = 80 × 7 = €560.
- 2Daily spending = 70 × 8 = €560.
- 3Total = 600 + 560 + 560 + 150 = €1,870.
- 4Cost per day = 1,870 ÷ 8 ≈ €234/day (including the one-off flights and extras).
Frequently asked questions
- What should I include in "other costs"?
- Anything not covered by flights, accommodation or daily spending: visas, travel insurance, airport transfers, SIM cards, equipment rental or pre-booked tours. Group them into one figure to keep the budget simple.
- How do I set a realistic daily budget?
- Research typical costs for food, local transport and activities at your destination. Add a 10–15% buffer for surprises. Daily budgets in expensive cities can be 2–3 times those in cheaper ones for the same standard of travel.
- Does this account for exchange-rate changes?
- No. It uses the currency you enter as a fixed planning figure. If you are paying in a foreign currency, convert your budget at a realistic rate and add a margin for rate movements and provider fees.
- Should I include pre-booked tours in "other costs" or the daily budget?
- If a tour is a one-off expense booked before the trip, put it in "other costs". If it is a typical day’s activity, fold it into the daily budget. The split is a matter of how you want to see the breakdown, not the final total.
- How do I budget for a multi-city trip?
- Calculate each city leg separately with its own nightly rate and daily budget, then add the totals along with shared flights and transfers. Price levels vary widely between cities in the same country, so a single average daily budget understates the expensive legs.
Related calculators
Method: sum of flights, accommodation (rate × nights), daily spending (daily × days) and other costs. No external data source. Last updated: September 2026.
These results are indicative estimates for planning only and do not constitute financial advice. Exchange rates, tax rules, customs allowances and tipping customs vary by country, provider and over time. Always confirm figures with your bank, the relevant authority or a qualified adviser before acting on a calculation.